Contact Us

Office of the Weston County Clerk
One West Main Street
Newcastle, Wyoming 82701

Weston County Clerk

Jill Sellers
Phone: 307 746-4744
Fax: 307 746-9505

Email: clerk@westongov.com

Message from the County Clerk

The mission of the Office of the Weston County Clerk is to provide the public with courteous and prompt service in all aspects of the duties given the County Clerk through Wyoming Statutes, as well as the policies set forth by the Weston County Board of Commissioners. As public servants, we strive to provide a pleasant and professional environment to all customers seeking services or assistance, and to do so in an efficient and cost-effective manner.

Our webpage is designed to provide information on the most frequently asked questions. Should you not find the information you need here, please feel free to get in touch with us by phone or email. Also, should you have suggestions on how we can improve upon our services, I would appreciate hearing from you.

We look forward to helping you!


Jill Sellers
Weston County Clerk


Photo courtesy of
News Letter Journal

Welcome to the Office of the Weston County Clerk!

The County Clerk is elected to a four-year term, and is mandated by the Wyoming State Legislature to provide a vast number of government services to the citizens of Weston County and Wyoming.

Office Duties and Responsibilities

Clerk to the Board of Commissioners

The County Clerk prepares agendas, records, and distributes the minutes of all meetings held by the Board of Commissioners. Persons wishing to be appear should call for an appointment time on the agenda. On behalf of the Commissioners, the County Clerk also maintains appointments, files, minutes, and budgets for appointed boards. The Clerk interfaces and coordinates with all county departments, employees, boards, and vendors, as well as state agencies and offices. The County Clerk performs other duties as assigned, special projects, and ad hoc tasking as required.

The Board of Commissioners meet in regular session on the first and third Tuesdays of each month. Meetings are held at 9:00 a.m. in the Commissioners’ Room at the Weston County Courthouse Annex, unless otherwise advertised. The Annex is located at 204 West Main Street, at the corner of Main and Seneca Streets in Newcastle.

Minutes from 2010 to present are available on the Commissioners’ page on the County website at www.westongov.com. All of the archived minutes are currently being scanned and will be available online in the future, projected for 2018. Persons wishing a copy of the minutes that are not on the website can make a request to the County Clerk, and must pay the rate determined by the County Clerk, per Wyoming Statute 18-3-402(a)(xvi).

Chief Election Officer

The County Clerk is the Chief Election Officer, and as such, is responsible for the conduct of all statewide and countywide elections, including primary, general and special elections. The County Clerk serves as the Registrar of Voters with responsibilities for maintaining the files of registered voters in Weston County; conducting election judge training, maintaining information on office holders and candidates as required by the Fair Political Practice Commission; and managing a voter registration system that connects Weston County to all counties statewide.

Titles

The County Clerk issues certificates of title for motor vehicles, motorcycles, ATVs, snowmobiles, and non-motorized vehicles, watercraft, trailers, mobile homes, and processes transfer of ownership and duplicate title applications.

  • Titles are released once proof of payment of sales tax is presented.
  • Titles with liens are sent to the lienholder.
  • All out-of-state titles require a VIN Inspection. Call law enforcement dispatch at 746-4486.
  • In order for the Clerk’s Office to notarize a title, the name of the new owner/buyer must be printed on the back of the title. For open titles, please see a notary at a bank or other location.

Budgets and Accounting

The County Clerk serves as the Chief Budget Officer, and manages tasks related to accounting, payroll, grants, and fixed assets. All tasks are completed in accordance with Generally Accepted Accounting Principles (GAAP), per Wyoming Statute 16-4-120(c).

Budgets from 2010 to present are available online. Persons wishing a copy of a budget that is not on the website can make a request to the County Clerk, and must pay the rate determined by the County Clerk, per Wyoming Statute 18-3-402(a)(xvi).

Personnel

The County Clerk handles all areas of payroll, from enrollment of new employees to issuing payroll checks, payment of all taxes, benefits and associated programs, such as Worker’s Compensation and Wyoming Retirement.

Liquor Licenses

The County Clerk administers liquor license applications; maintains the records for all liquor licenses and/or malt beverage permits in Weston County; and maintains liquor license rules per Wyoming Liquor Division for existing, new and transfer of liquor licenses, 24-hour catering permit applications, and 24-hour malt beverage permit applications.

Records Research

The vault is open to the public on regular business days from 8:00 a.m. to 4:30 p.m., excluding holidays. Due to liability, the Clerk staff does not conduct research. A land or title company can also be engaged for research

Land Records

The County Clerk maintains permanent records of all filed and recorded real property documents by metes and bounds, including oil and gas leases, royalty, warranty, and quit claim deeds; processes, files, and indexes papers pursuant to state law and local ordinance; and maintains permanent records of property documents, records, and subdivision maps. Other documents filed include mortgages, oil and gas liens with overriding royalties, affidavits of heirship, survivorship, notary public, military discharges, and powers of attorney.

In 2017-2018, Clerk Sellers digitized the entire land vault, from the founding of Weston County to present. Weston County's recorded documents are now available on the web at Weston County Land Records, allowing customers to subscribe and gain access, view, download and/or print images. For an account, please contact Big Horn Imaging LLC at 307-461-8800.

Liens and Uniform Commercial Code

The County Clerk is charged with the filing of personal, federal, and state tax liens, as well as perfecting, releasing, amending, and continuing security interests.

Document Recording

The County Clerk receives and records all submitted records as listed above, including the filing of maps and the maintenance of cross-referenced indices. Documents for recording can be submitted via mail; please see the fee schedule for applicable recording fees, or contact our office for more information.

Effective January 1, 2017, the Office of Weston County Clerk also accepts land records electronically. To get started eRecording, please contact one of our vendors: Simplifile at 800-460-5657, or Corporate Services Company at 866-652-0111.

Notary Public

For new or renewal notary applications, please visit the Notary Division of the Wyoming Secretary of State’s website at https://soswy.state.wy.us. Once your application has been processed, you may file your bond with the certificate with the County Clerk.

A Notary Public is also available at the Office of the County Clerk at no charge.

Marriage Licenses

The County Clerk issues marriage licenses according to application requirements provided by the State of Wyoming, per Wyoming Statute 20-1-103. Certified copies of marriage licenses issued by Weston County Clerk may be obtained by request.

Vital Records

To obtain a copy of a birth certificate, death certificate, marriage license or divorce decree, please contact the Wyoming Department of Health in Cheyenne, Wyoming at 307-777-7591 or https://www.health.wyo.gov/rfhd/vital_records/index.html.

COMMUNITY SERVICES

 

 

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